Dental clinic software for the Philippines
Bagong clinic.
Tamang sistema.
Appointments, dental charts, receipts, HMO claims and online booking, in one system made for Philippine clinics. Set it up in an afternoon, with nothing to install.
No credit card needed · Built in Lipa City
An example clinic day in SmileOS, with sample data: a patient requests a booking at night and the clinic confirms it, she checks in by QR code, the dentist sees her, and she pays ₱2,500, split between Maxicare and GCash.
Track claims for the HMOs your patients use
Everything your clinic needs, in one place
Stop juggling notebooks, spreadsheets and chat threads. SmileOS keeps the whole practice organized from day one.
Scheduling & waiting room
30-minute slots from 7 AM to midnight, a live waiting-room board, and a TV screen your patients can follow from their seats.
Records, charts & prescriptions
Patient profiles, tooth and perio charting, consent forms, prescriptions, and treatment plans that flow straight into billing.
Billing, receipts & HMO claims
Bill in pesos with your logo on every receipt, split a bill between the HMO and the patient, and follow each claim until it's paid.
Online booking & QR check-in
Patients request a time from your link or QR code at any hour, and check themselves in when they arrive.
A screen for every role
Owners see the money. Dentists get My day and their own commission. The front desk gets a counter app, and assistants get Chairside. Everyone has their own login.
Stock & branches
Track supplies and expiry dates with low-stock alerts, and add branches as you grow, all under one account.
Everyone in your clinic gets their own screens
Each person signs in as themselves and lands on the screen made for their job, and sees only what that job needs.
The whole clinic at a glance
- Today's money, chairs and HMO claims on one screen
- Approve discounts, commissions and payouts
- Every branch side by side, on Enterprise
See your booking page before you sign up
Type your clinic's name. Patients open this page from your link or QR code at any hour, pick a treatment and a time, and the request comes to you to confirm.
- A link for your Facebook page and Messenger replies
- A QR code to print for the counter
- Online booking is part of Pro, and of every free trial
Your Clinic
Book your dental appointment online
Step 2 of 5: Treatment
Start right, from day one
A new clinic has no old system to migrate and no paper habits to unlearn. SmileOS is easiest to set up when you're just starting, so your clinic grows on the right foundation.
- No migration headaches: set up in an afternoon
- Built around Philippine HMOs, pesos and PRC-licensed practice
- Works on any device, with nothing to install
- Plans that grow with you, from one chair to many branches
Your first afternoon with SmileOS
- 1
Add your services and prices
Start from a ready list of common treatments.
- 2
Add your team
Everyone gets their own login and the screens their role needs.
- 3
Share your booking link
Put the QR code at the counter and on your Facebook page (Pro).
- 4
See your first patient
Chart the visit, bill it, and print the receipt.
Patient records, handled properly
Dental records are sensitive personal information under the Data Privacy Act. Here is what SmileOS does about it, in plain words.
Your clinic is walled off
Each clinic's records are separated from every other clinic's in the database itself, not just on screen.
Each role sees its own job
The front desk can't open clinical records, and assistants don't see the clinic's money.
Files stay private
Uploaded photos, X-rays and signatures are kept in private storage, not at public addresses.
Nothing quietly disappears
Deleted records can be restored, and every peso received stays logged with its date.
Encrypted throughout
Data is encrypted on its way to SmileOS and where it is stored.
Built for RA 10173
SmileOS is designed to help your clinic meet its duties under the Data Privacy Act. Read the privacy policy.
What's new in SmileOS
Recent improvements. Every clinic gets them, at no extra cost.
Built and shipped from Lipa City
- Oct 2026
Chairside for assistants
Every dentist's chair, who's next, and what to check before they sit down.
- Oct 2026
Commissions
Set each dentist's rate, approve a month, record the payout. Dentists see their own.
- Oct 2026
Payment ledger
Every peso received gets a date, so the books add up by day.
- Sep 2026
My day for dentists
A home screen with their chair, their queue and their recalls.
- Sep 2026
A login for everyone
Each associate signs in as themselves, with their own production.
- Sep 2026
A faster front desk
Walk-ins, receipts and undo at the counter; patient search that stays quick.
Everything included
Every plan has the essentials. A badge shows what Pro or Enterprise adds.
Front desk
- A counter app for check-ins, walk-ins and payments
- Online booking from your link or QR codePro
- QR self check-in at the doorPro
- Live waiting-room board and a TV screen
- A registration form patients fill in themselves
Clinical
- Tooth chart and perio charting
- Treatment plans that flow into billing
- Consent forms signed on screen
- Prescriptions with PRC and PTR details
- Photos and X-rays on the patient's record
- Video teleconsultationPro
Billing & money
- Invoices and receipts with your logo
- Cash, GCash, Maya and card payments
- Every peso received logged with its date
- Discounts that need a manager's approval
- HMO billing and claim follow-up
- Split payments
- Promo codes and a loyalty programPro
Your team
- Everyone signs in as themselves
- Roles for owner, manager, dentist, assistant and front desk
- My day: each dentist's chair, queue and recalls
- Chairside for assistants: every chair, and who to prepare next
- Commission plans, monthly statements and payouts
- Team chatPro
Patients
- A patient portal for visits, invoices and booking
- Chat with the clinic from the portalPro
Stock, branches & reports
- Inventory with low-stock alerts
- Expenses in one place
- Expiry dates on suppliesPro
- Charts, HMO remittance, financial reports, cash book, VAT and tax summariesPro
- More branches, each on the mapPro
- Franchise dashboard: every branch side by sideEnterprise
Simple, transparent pricing
Every clinic starts with 14 days of Pro, free and with no credit card, so you can try everything. Then keep the plan that fits. Billed in pesos; cancel anytime.
Not sure? Three quick questions
Branches
People using SmileOS
Need any of these?
Answer any of these and the plan that fits will light up below.
Starter
For solo dentists starting out
or ₱19,190/year, which saves 20%
- Patient records, dental & perio charting
- Appointments & waiting room
- Billing & receipts with your logo
- HMO billing and split payments
- Patient portal with secure login
- 1 branch · up to 3 staff
- 30 days of report history
Pro
For growing clinics
or ₱43,190/year, which saves 20%
- Everything in Starter, plus:
- Online booking & QR check-in
- Patient & team chat, teleconsultation
- Loyalty & promo codes
- Full reports: HMO remittance, cash book, VAT & tax
- Up to 3 branches · unlimited staff
- A year of report history
Enterprise
For multi-branch groups
or ₱95,990/year, which saves 20%
- Everything in Pro, plus:
- Unlimited branches
- Franchise dashboard: every branch side by side
- Unlimited report history
- Hands-on setup & priority support
Frequently asked questions
Is SmileOS good for a brand-new or small dental clinic?
Yes. SmileOS is easiest to set up when you're just starting: there's no old system to move away from and no paper habits to unlearn, so a new clinic can run organized from its first patient.
Does SmileOS handle HMO billing?
Yes, on every plan. Split a bill between the HMO and the patient and follow each claim until it's paid, for HMOs including PhilHealth, Maxicare, Medicard, Intellicare, Caritas and MedAsia. Pro adds the HMO remittance report.
Can my patients book appointments online?
Yes, on Pro and Enterprise, and during every free trial. Share a booking link or QR code and patients can ask for a time any day, any hour. Each request comes to you to confirm, and confirmed visits go straight into your schedule.
Do I need to install anything?
No. SmileOS runs in your browser on any device: desktop, tablet or phone.
Is there a free trial?
Yes. Every clinic starts with 14 days of Pro, free and with no credit card, so you can try everything. Then keep Starter or Pro, and cancel anytime.
Is my patient data secure?
Each clinic's records are walled off from every other clinic's in the database itself. Staff see only what their role needs; the front desk, for one, can't open clinical records. Stored files stay private, and data is encrypted in transit and at rest. SmileOS is designed to help your clinic meet its duties under the Data Privacy Act (RA 10173).
Can someone help me set up?
Yes. Message SmileOS on Facebook or email karl@kkbglobalsolutions.com. SmileOS is built in Lipa City, and a real person answers.
Still deciding? Message us on Facebook.
Start your clinic on the right system.
14 days free, no credit card. Questions first? Message us; a real person in Lipa City answers.